Manager of UF Institutional Repository and Theses & Dissertations

by ILS Careers Feed on January 29, 2014

in University Jobs

State: Florida
Job Description:

JOB SUMMARY
The University of Florida Libraries seeks a versatile and energetic Manager of the UF Institutional Repository and Theses & Dissertations Programs. This position is responsible for overall management and coordination of three distinct but interrelated programs and services: the University of Florida Institutional Repository (UF IR), the Libraries’ Electronic Theses and Dissertations (ETDs) Program, and the Retrospective Dissertation Scanning Program, the sum of which assures a means of making public and preserving UF authors’ works.

The responsibilities of this position require a high level of contact with UF authors (faculty, students and alumni), various UF departments and colleges, external customers and vendors. Independent judgment is essential for addressing the concerns of each constituency. The position also requires extensive knowledge of key library systems such as Aleph, OCLC, and SobekCM. Additionally, creativity is necessary to assure continued development of these still new endeavors

RESPONSIBILITIES
Manages the UF Institutional Repository (UF IR)
Develops and maintains procedures for ingesting, normalizing, serving, and archiving resources selected for inclusion or self-submitted to the UF Institutional Repository. Maintains understanding of and implements University of Florida Libraries and Digital Library Center procedures for vetting copyright. Consults with other campus units to support initiatives to use the UF IR and develop collections of staff-generated resources. Systematically reviews and harvests selected University research files and publications scheduled for ingest into the IR as part of the preservation initiative. Conducts outreach and coordinates with colleges and departments to make public and preserve projects in lieu of theses (PILOs), assuring permissions are correctly documented and that born digital and to-be-digitized formats are accommodated. Reviews and supports all self-submissions to the IR including faculty submission of publications for the UF online promotion and tenure system. Recommends policies. Tracks statistics and generates activities reports.

May liaise with the Office of Academic Technology and the Education College’s Instructional Technologies program to support organization and collection of data, including data supplemental to dissertations and theses. Provides guidance to Collection Managers and the University Archivist on repository development.

Coordinates Libraries’ Electronic Theses and Dissertations (ETDs) Program
Coordinates with the Graduate Editorial Office (GEO) and Libraries’ Information Technology (IT) Department for the processing and ingest of the Electronic Theses & Dissertations into UF Digital Collections (UFDC). Performs quality control on documents generated by GEO. Liaises with the vendor ProQuest to submit UF dissertations and approve electronic publication in the commercial Dissertations & Theses database. Verifies and approves vendor invoices. Tracks and approves author requests for embargo extensions or releases, and advises Library Cataloging & Metadata Department and ProQuest of permissions changes. Verifies metadata, including name authority control, and assures uniform metadata populates varies systems and databases (Aleph, OCLC, UFDC). Interacts with students and alumni regarding ETD processing, release levels, and other Library related ETD questions. Chairs the bi-annual UF ETD meetings to shape policies and procedures. Is active in state and national discussions of best practices for ETD processing and preservation. Assures appropriate use of Libraries’ Dissertations Auxiliary Fund. Recommends policies. Tracks statistics and generates activities reports.

Manages Retrospective Dissertation Scanning Program
Manages all aspects of the UF Libraries vended digitization program with Internet Archive for retrospective digitization of dissertations and theses plus selected digitization of government documents from UF Libraries’ Centers of Excellence. Develops processes and procedures for the program to retrospectively digitize and make available on the Internet all UF dissertations and theses. Determines and coordinates specialized workflows, monitors productivity and assures quality standards. Manages program budget. Communicates with vendors for price quotes and approves vendors’ work and invoices. Supervises quality control review of digitized content. Assures replication of content and metadata among Internet Archive, UF Digital Collections and HathiTrust for dissemination and preservation. Creates provider neutral cataloging records for Libraries’ Aleph system and OCLC. Maintains complex Microsoft Access database both for project management and to synchronize with SQL database for web-based exchange of permissions and digitization status with authors. Communicates regularly with dissertation authors concerning permissions and other inquiries. Collaborates with other departments and collection managers for vended digitization of library materials as appropriate. Recommends policies. Tracks statistics and generates activities reports.

Manages staff
Hires, trains, and directly supervises OPS staff. Determines priorities and work assignments, evaluates maintenance of schedules and queues and their progress toward completion of established goals and objectives. Manages overall program productivity. Develops and documents procedures and practices for staff.

Other duties as assigned, including committee work and professional development.
Minimum Requirements:

Bachelor’s degree and four years of related library experience; or a Master’s degree and two years of related library experience; or any equivalent combination of experience, training and/or education.
Preferred Qualifications:

• Familiarity with institutional repository systems and digital asset management systems, preferably SobekCM;
• Mastery of Microsoft Access database software, ability to create and modify databases, generate reports and manipulate data;
• Knowledge of research and academic publishing practices;
• Knowledge of publication formats, particularly capture and migration of digital files; preference given to candidates with demonstrated experience in format manipulations and mark-up;
• Ability to communicate effectively orally and in writing with faculty, authors, researchers, and students;
• Ability to develop procedures and workflows for staff;
• Problem solving ability;
• Understanding of cataloging and metadata principles;
• Understanding of author’s rights.
Health Assessment Required: No
Special instructions to applicants:

ATTENTION:
Please be aware this position is not located on the main campus. The job location for this position is at: 4040 NE 49th Avenue (RTS – Job Corps Route 24)
Posting Date: 09/13/2013
Closing Date: 09/19/2013
Open Until Filled: Submitted on 2013-09-13

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