Archive for 'International'

Mar200917

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UNIQUE JOB – Enrolment Services

To provide information, guidance and direction to prospective
students, current students and the general public regarding
recruitment, admission, student records and registration and all
other supporting functions. Duties include: interpreting and
accurately communicating written policies; reconciling records and
identifying discrepancies; responding to oral and written enquiries
of an interpretive nature; referring complex enquiries
appropriately; assisting students in making application for ACCESS
Studies; providing guidance and monitoring students; mapping
current processes; redesigning processes using input from
colleagues and other student service units; acting as liaison with
external agencies; making recommendations for change to UBC
policies and procedures; analyzing and completing certificates of
enrollment for RESPs and other external agencies; giving direction
to students regarding Reviews of Assigned Standing; forwarding and
following-up on requests to faculty and/or department;
communicating decision to student; informing student about process
of Senate appeals; providing information regarding fee assessments;
resolving issues; identifying and remedying content on Ask Me @
UBC; participating as team member on various projects; making
presentations; participating in recruitment and training of staff;
acting as cashier; dealing with customer complaints and resolving
problems; and performing other related duties.
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Mar200917

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UNIQUE JOB (GR6) – Housing & Conferences

To supervise the daily operation of Conferences and Accommodation
services. Duties include: checking in and out guests including
verifying information and collecting payment of
room and miscellaneous charges; balancing cash and
receipts; providing change for floats; training
Customer Service Representatives and monitoring performance;
addressing guest complaints, consulting with and forwarding on any
extraordinary problems to management; initiating Standard
University Emergency Procedures when necessary and promoting guest
safety and satisfaction; assisting guests; providing information
concerning conferences, public services and tourism to guests;
handling and maintaining control of keys; reporting and recording
daily maintenance requirements in order to maintain quality and
appearance of facilities; monitoring and completing daily
communication by maintaining log books, writing memos and
completing Shift Activity Reports; typing reports or letters; and performing
other related duties.
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Mar200917

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PUBLIC SERVICES LIBRARY ASSISTANT 1 – Library (Asian)

To perform routine preparation of materials for binding and assists
with circulation services, stack maintenance and library processing
in the Asian Library. Duties include: gathering titles and issues;
checking on-line records for missing issues; preparing materials
for binding by collating, tattletaping, stamping and labelling;
meeting binding quotas and deadlines; maintaining bindery records;
charging and discharging materials; renewing materials, placing
holds, recalls and trace requests; accepting and processing
payments; responding to directional, information and queries on
library policies and procedures; explaining and enforcing library
policies and procedures; editing online records; assisting patrons
with on-line catalogues and bibliographic resources; assisting with
book moves and preparing materials for storage; opening and closing
library; maintaining general appearance of library unit by weeding
and filing newspapers, shelving materials and shelf reading;
sorting and distributing mail; preparing outgoing mail; and
performing other related duties.
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Mar200917

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FINANCIAL PROCESSING SPECIALIST 5 – Administrative Services, Enrolment Services

To provide human resource and accounting support. Duties include: preparing staff/student appointment forms & timesheets; tracking term appointments; administering posting process; responding to in-person, telephone and email enquiries of an interpretative nature; tracking salary increases; assisting with salary reconciliation and preparation of financial documentation for entry into the Financial Management System (FMS Peoplesoft); acting as back-up for unit managers and directors in conducting formal job offers; distributing and collating timesheets; checking accuracy and delivering to payroll; completing paperwork for overtime payout and honorariums; investigating outstanding payments; assisting with reconciliation of salary budget; auditing daily cash deposits; administering payment of staff membership in professional organizations; preparing journal vouchers; filing; preparing variety of financial reports and spreadsheets; maintaining, reconciling and reporting of financial records; and performing other related duties.
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Mar200917

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FINANCIAL PROCESSING SPECIALIST 3 (GR4) – Faculty of Land & Food Systems

To provide financial and administrative clerical support. Duties
include: posting and verifying expenditures; reviewing and
processing requisitions for payment, journal vouchers, travel
requisitions, and cash receipts; inactivating contract and grant
accounts and monitoring deposit of funds; assisting with compiling
budget information; maintaining records of financial transactions
and generating yearly report; preparing transfers of funds and
payments of expenses; monitoring over-expenditure grant accounts;
providing routine financial information; maintaining record systems
and preparing routine reports and summaries; providing information
and training on Faculty and University procedures and processes;
assisting with set up of new project accounts; performing data
entry; providing back-up support to other clerks; and performing
other related duties.
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Mar200917

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FINANCIAL PROCESSING SPECIALIST 2 (GR2) – Earth and Ocean Sciences

Duties include: conducting pre-audits of vendor payments and
expense claims; processing requisitions including purchase orders,
internal payments, company payments, non-travel and travel expense
claims; entering requisitions, journal vouchers, and cash receipts into UBC Financial Management System (FMS); performing
photocopying of requisitions, journal vouchers, and cash receipts;
responding to written, in person or
telephone enquiries; and performing other related duties.
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Mar200917

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ADMINISTRATIVE SUPPORT 4 (GR8) – Faculty of Applied Science

To provide senior administrative assistance. Duties include:
managing the schedules of the Dean and Associate Deans; preparing
and assembling background material for meetings; making travel
arrangements; maintaining bring-forward systems; reviewing
submissions and preparing recommendations and reports; composing
confidential correspondence from brief oral instructions or notes;
initiating draft responses for approval; screening the incoming
mail and phone calls; contacting senior officials of the
University, Government and Industry, to obtain and disclose
information on sensitive or restricted matters; responding to oral
and written enquiries; maintaining and updating filing system and
coordinating removal and disposal of files; coordinating special
events; providing back up and assistance to other staff; and
performing other related duties.
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Mar200917

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ADMINISTRATIVE SUPPORT 2 (GR3) – Michael Smith Labs

To provide secretarial and administrative support for the conifer
research program. Duties include: scheduling appointments and
meetings; tracking and monitoring expenditures; performing monthly
reconciliation; trouble shooting problems and investigating
discrepancies; making travel arrangements; processing requisitions
documentation; distributing meeting minutes; receiving incoming
phone calls; receiving, sorting, and responding to incoming
correspondence; assisting with event planning; producing a variety
of written materials; filing, photocopying, ordering office
supplies, completing courier waybills, and dropping off or picking
up forms; and performing other related duties.
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Mar200917

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SOCIAL SCIENCE RESEARCHER – Center for Community Child Health Research

To coordinate and facilitate research activity. Major
responsibilities include: developing, coordinating and
implementing work plans; designing, developing and implementing new
research projects in collaboration with researchers; facilitating
communication within research team; coordinating data collection;
performing data and advanced statistical analysis and
interpretation; preparing, writing and editing reports and articles
for publication; preparing and delivering presentations at
scientific, professional and lay meetings; participating in
preparation and development of research content for distribution
materials; preparing research grant proposals and letters of
intent; preparing and managing project budgets; overseeing
computerized literature searches and reviews; ensuring literature
database is up-to-date; supervising staff; and performing other
related duties.
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Mar200917

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RESEARCH NURSE – Centre for Clinical Epidemiology and Evaluation

To assist in conducting and developing an expanding program in clinical trials with the Clinical Research Unit of the Centre for Clinical Epidemiology and Evaluation. Major responsibilities include: assisting in developing study protocol and study design; writing grant proposals; identifying and recruiting subjects; overseeing organization of and participating in initiation of clinical study, study conduct, ongoing training and correspondence of amendments to study design; acting as liaison and coordinating clinical trials with pharmaceutical representatives; implementing study protocols; writing, developing and submitting ethics application; managing budget and payments from clinical trial accounts; carrying out nursing functions including administration of medications, venipuncture, and conducting test of specific treatments; making observations and assessing subjects including taking vital signs, performing physical exams, taking medical history, and vaccinating subjects; preparing reports and presenting findings; and performing other related duties.
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