Coordinator, Division Operations

by San Jacinto College on February 18, 2014

in University Jobs

Responsible for ensuring both full and part time faculty are paid correctly, appropriate fees are collected and state reporting is accurate. Verify that division schedules, catalogs, and various publications reflect accurate course offerings and program information. Compile information; prepare data reports and report on enrollment and certificate/degree completion, room utilization, faculty load, updates in syllabi database, and other areas for the division and the Dean. Track expenditures and prepare budget revisions, when required. Complete budget vs. cost analyses throughout the year, in addition to expense projections, trend reports and ad hoc reports as required. Ensure that approval and reporting procedures are in place and communicated to everyone regarding travel in and out of the District and to report travel expenses according to District and college. Coordinate with administrative assistants to setup for departmental recruiting events, curriculum revisions and submission and to act as a backup in every duty if an administrative assistant is out for an extended period. Assist HR with obtaining credentials, Statement of Employment Qualifications (SOQ) completion/verification and transcripts. Manage faculty and staff payroll by ensuring that non-worked and worked time and contact hours are reported correctly, and/or overloads and stipends are identified. Ensure that Non-Contract letters for adjuncts, Faculty Workload Forms, faculty/staff daily schedules and Extra Service Agreements for fulltime faculty are completed. Participate in activities associated with SACS accreditation, program accreditation, interview committees, appropriate training and other miscellaneous college initiatives as needed. Additional Job Functions: General office duties and other duties as assigned, including FWS payroll approval, assisting Dean with other projects, campus projects, training, etc. Distribute roll sheets and grade sheets for Enrollment Services. Identify, develop and implement administrative "best practices" and re-engineer processes so they are efficient and document and communicate these to faculty and staff. Associates Degree in Business, Accounting, Finance or related area required; three (3) years of related experience required. Position requires strong interpersonal skills and outstanding written and verbal communication skills. Knowledge and experience in areas of purchasing, budgeting, financial administration, and financial reporting are required. Requires an individual with strong sense of attention to detail and importance of meeting deadlines and who can cope with multiple tasks simultaneously. Initiative, self-starter and analytical skills are mandatory. Must have above average skills in utilization of computer systems, including PCs to extract (query) and report on essential information. Ability to work with minimal supervision and maintain confidential information required.

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